Cookie Policy and Privacy Policy for the EU and UK

HOME ＞ Cookie Policy and Privacy Policy for the EU and UK

Cookie Policy

This Cookie Policy describes how Shintoa Corporation and its affiliates and subsidiaries (excluding ks Lynx corporation; hereinafter referred to as ”Shintoa”, ”our”, “we” or “us”) uses cookies and similar technologies to collect and store information when you visit our websites . For additional information on our privacy practices, please visit our Privacy Policy.

What are Cookies?

Cookies are small text files that are stored on your computer, tablet or phone when you visit a website. We can collect information on your browsing activities such as how many times you visit our websites and what a webpage you visited by using cookies. They are not executable codes nor are they spyware or viruses. Our websites, like most other websites, use cookies to enhance your experience on the web and to improve our sites.

What types of Cookies do we use?

Some cookies are deleted when you close down your browser. These are known as session cookies. Others remain on your device until they expire or you delete them from your cache. These are known as persistent cookies and these types enable us to remember things about you as a returning visitor.

The main categories of cookies include:

Strictly necessary cookies. Strictly necessary cookies are essential to enable you to receive a service on a website. For example, cookies to operate online shopping baskets, or to comply with the law (e.g. such as to keep your information safe). We would not be able to operate our website without using "strictly necessary" cookies.
Analytical or performance cookies. Analytical or performance cookies allow us to recognise and count the number of visitors and to see how visitors interact with our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
First and third party cookies. Whether a cookie is a first or third party cookie depends on which website the cookie comes from. First party cookies are those set by or on behalf of the website visited. All other cookies are third party cookies. Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical / performance cookies or targeting cookies.

Why do we use Cookies?

We use cookies for the following purposes, amongst others:

to help us to improve your experience of our websites;
to ensure that our websites performs as you expect them to;
to help us understand browsing habits on our websites;
for internal record keeping;
for product and service development;
to create statistical analysis of activity on our websites.

How long will Cookies be stored?

Except for strictly necessary cookies, each cookie will expire after it is no longer needed to fulfill its purpose of use specified in “Why do we use Cookies?” above.

Cookies used on our websites

The following table lists the cookies that we use on our websites.

Name of service that uses cookies	Provider	Category	Retention Period	First-party /Third-party cookies
_ga	Google LLC	Analytical or Performance Cookies	2 years	First-party cookies
__utma	Google LLC	Analytical or Performance Cookies	2 years	First-party cookies
__utmb	Google LLC	Analytical or Performance Cookies	30 minutes	First-party cookies
__utmc	Google LLC	Analytical or Performance Cookies	30 minutes (Deleted at end of browser session)	First-party cookies
__utmt	Google LLC	Analytical or Performance Cookies	10 minutes (Deleted at end of browser session)	First-party cookies
__utmz	Google LLC	Analytical or Performance Cookies	6 months	First-party cookies

How do you manage Cookie preferences?

You can control and/or delete cookies through [our Cookie Setting] as you wish.

The browsers of most computers, smartphones and other web-enabled devices are typically set up to accept cookies. If you wish to amend your cookie preferences for our websites, you can do this through your browser settings. Your browser's 'help' function will tell you how to do this. If you do not want the benefit of cookies, there is a simple procedure to manually delete your cookies.

However, please remember that cookies are often used to enable and improve certain functions on our websites. If you choose to switch certain cookies off, it is likely to affect how our websites work.

Contact us

For further information on our use of cookies and similar technologies, please contact us:

By post: Shintoa Corporation
1-6-1, Marunouchi, Chiyoda-ku, Tokyo 100-8383, Japan

(*) For information about our affiliates and subsidiaries, please visit our website here.

Via e-mail: scsoumu@sda.shintoa.co.jp

Issue date: January 1^st, 2025

Privacy Policy for the EU and UK

Shintoa Corporation and its affiliates and subsidiaries (excluding ks Lynx corporation; hereinafter referred to as ”Shintoa”, ”our”, “we” or “us”) are committed to protection of personal data as well as compliance with privacy and data protection laws and regulations, including the EU General Data Protection Regulation and UK General Data Protection Regulation.

This policy sets out how Shintoa collects and processes your personal data. This policy only applies to our processing of your personal data if you are located in the EU (including the European Economic Area, hereinafter the same shall apply) or the UK. To the extent of any conflict between this policy and any of our other terms or policies, the provisions of this policy shall prevail.

Identity of the Data Controllers

Shintoa Corporation located at 1-6-1, Marunouchi, Chiyoda-ku, Tokyo 100-8383, Japan and its affiliates and subsidiaries will collect and process your personal data as a data controller. For information about our affiliates and subsidiaries, please visit our website here.

Personal Data collected by Shintoa

Information that you provide to us: We collect your personal data if you choose to provide it, for example in person, over the telephone, by post or email, via our website or by completing online or hard copy forms. Such personal data collected by us includes your name, address, telephone number or e-mail address.
Information we collect or generate about you: When you visit our websites, we automatically collect information about your computer or other electronic device that may include the Internet Protocol (IP) address, date and time of the request and information provided by tracking technologies, such as cookies. For more details concerning cookies, please refer to our Cookie Policy. You can also refuse to provide your personal data to us. However, if you do not provide your data, we may not be able to provide you with our products and services. This refusal can also have an effect on the use of our websites.
Information we obtain from other sources: We collect your personal data from third-party service providers, agencies or other publicly available sources where applicable.

Purposes and Legal Basis for Processing

Shintoa’s purposes and legal basis for processing your personal data are as follows:

Categories of data	Purposes	Legal justification
Business Partner Data, including full name, e-mail address, gender, age, birth date, and telephone number,	To facilitate communications between you and us To provide you notifications and greetings in accordance with social customs To conduct research, analysis and study in connection with our business	Pursuit of a legitimate interest; Our legitimate interest is to optimize and improve the usage of our services for you and other users.
	To conclude and execute agreements between you and us and to manage other transactions	Performance of obligations under the contract
	To provide information on our products and services To provide invitations to exhibits, seminars and other events To provide information on results of questionnaires and events to participants To offer products and services using direct mail, email distribution, fax communications You may, at any time, oppose receiving the above information and communication by using an unsubscribe link.	Pursuit of a legitimate interest; Our legitimate interest is to provide useful information to you; or Consent (Only in cases required by law)
	to respond to your inquiry	Pursuit of a legitimate interest; Our legitimate interest is to address any query you submit.
	To detect and prevent any possible fraud	Pursuit of a legitimate interest; Our legitimate interest is to ensure the proper conduct of our business.
Employee and Job Applicant Data, inclduing full name, e-mail address, gender, age, address, birth date, telephone number, education and employment history, personnel evaluation and salary	To enable entering into a contract with an employee, and perform obligations and exercise rights under an employment contract	Performance of obligations under the contract
	To manage the proper operation of the businesses, maintain consistent practices and procedures, maintain compliance with internal policies and procedures, and prevent, detect and manage criminal activities or threats, in relation to employment management	Pursuit of a legitimate interest; Our legitimate interest is to carry out employment management.
	To perform screening for recruitment of and administrative procedures for the people who have applied for recruitment or internships	Performance of obligations under the contract; or Pursuit of a legitimate interest; Our legitimate interest is to conduct our recruiting activities.
	To provide corporate information to persons seeking employment with us and prospective employees and to conduct necessary communications	Pursuit of a legitimate interest; Our legitimate interest is to communicate with the persons seeking employment by us to hire resources.
Technical Data, including IP-address, host name, user agent, browser identification, referrer, the date/time of your access to the websites	To compile statistics regarding visits to our websites and use of the websites To improve your user experience To ensure that our websites are not subject to use that is abusive	Pursuit of a legitimate interest for Shintoa; Our legitimate interest is to enhance our services; or Consent (Only in cases required by law)

We may also process your personal data to comply with and enforce our rights and perform our obligations under applicable laws.

Share of Your Personal Data with Third Parties

Your personal data are intended for us but may be shared with third parties in certain circumstances:

Kanematsu group affiliates: We may share your personal data among Kanematsu group affiliates (i.e., Kanematsu and its affiliates and subsidiaries) in order to administer Kanematsu's services and products, provide you with customer support, process payments, understand your preferences, send you information about products and services that may be of interest to you and conduct the other activities described in this policy.

Service providers / Professional advisors: We engage other companies, agents or contractors to perform services on our behalf or to assist us with the provision of our services and products to you. We may share your personal data with the following categories of service provider and professional advisors:

infrastructure and IT service providers.
marketing, advertising and communications agencies.
credit reference agencies and payment service providers.
accounting auditors and various advisers.

In the course of providing such services, these service providers and professional advisors may have access to your personal data. However, we will only provide our service providers and professional advisors with your personal data which is necessary for them to perform their services, and we require them not to use your personal data for any other purpose. We will use our best efforts to ensure that all our service providers and professional advisors keep your personal data secure.

Third parties permitted by law: In certain circumstances, we may be required to disclose or share your personal data in order to comply with a legal or regulatory obligation (for example, we may be required to disclose personal data to the police, regulators, government agencies or to judicial or administrative authorities).

We may also disclose your personal data to third parties where disclosure is both legally permissible and necessary to protect or defend our rights, matters of national security, law enforcement, to enforce our contracts or protect your rights or those of the public.

Third parties connected with business transfers: We may transfer your personal data to third parties in connection with a reorganization, restructuring, merger or acquisition or transfer of assets, provided that the receiving party agrees to treat your personal data in a manner consistent with this policy.

We will not sell your personal data to third parties.

Please note our websites may, from time to time, contain links to and from the websites of our business contacts or affiliates. Please note that these websites have their own privacy policies and we have no control over how they may use your personal data. You should check the privacy policies of third party websites before you submit any personal data to them.

Transfer of Personal Data Outside Your Country

Your personal data may be transferred to and processed outside of the country you are located, including the US and Japan. Most countries to which we transfer personal data are deemed to have the equivalent level of data protection as the EU and/or UK. However, some countries may have different data protection standards from those which apply in the EU and/or UK. In that case, we will take all steps that are reasonably necessary to ensure that your personal data is treated securely and in accordance with this policy as well as applicable data protection laws, including, where European data protection law is applied, by entering into standard contractual clauses (or equivalent measures) with the party outside the EU and/or UK. Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EU and/or the UK.

Protection of Your Personal data

We have complied strictly with rules for handling of personal data, according to its sensitivity, as well as to implement technical and organizational security measures to protect personal data in our possession from unauthorized access, disclosure, alteration or destruction. Such measures include administrative, technical and physical safeguards, for example, limiting access to personal data only to employees and authorized service providers who need to know such information for the purposes described in this policy.

Your Rights

You have the following rights in accordance with applicable laws and regulations:

Access. You have the right to obtain from us confirmation as to whether or not personal data concerning you is being processed, and, where that is the case, to request access to the personal data. You have the right to obtain a copy of the personal data undergoing processing.
Rectification. You have the right to have incomplete or inaccurate personal data that we process about you rectified.
Erasure. You have the right to request that we delete personal data that we process about you, except we are not obliged to do so if we need to retain such data in order to comply with a legal obligation or to establish, exercise or defend legal claims.
Restriction. You have the right to restrict our processing of your personal data where you believe such data to be inaccurate; our processing is unlawful; or that we no longer need to process such data for a particular purpose unless we are not able to delete the data due to a legal or other obligation or because you do not wish for us to delete it.
Portability. You have the right to obtain personal data we hold about you, in a structured, electronic format, and to transmit such data to another data controller, where this is (1) personal data which you have provided to us, and (2) if we are processing that personal data on the basis of your consent or to perform a contract with you.
Objection. Where the legal justification for our processing of your personal data is our legitimate interest, you have the right to object to such processing on grounds relating to your particular situation. We will abide by your request unless we have compelling legitimate grounds for the processing which override your interests and rights, or if we need to continue to process the data for the establishment, exercise or defence of a legal claim.
Withdrawing Consent. If you have consented to our processing of your personal data, you have the right to withdraw your consent at any time, free of charge. This includes where you wish to opt out from marketing messages.

Where you wish to exercise any of these rights, please send us the request via email at scsoumu@sda.shintoa.co.jp or by post to our address described above. For your own privacy and security, we may require evidence of your identity or to be provided with additional information before we are able to act on your request when the information we have is insufficient to accommodate your request. We will attempt to provide any requested information or make requested changes in accordance with applicable laws.

You also have the right to lodge a complaint with the local personal data protection regulatory authority in accordance with applicable laws if you believe that we have not complied with applicable personal data protection laws.

Your Personal Data Retention Period

We generally retain your personal data for as long as reasonably needed for the specific business purpose or purposes for which it was collected. The personal data is also archived for the duration necessary to handle any disputes involving you. In some cases, we may be required to retain information for a longer period of time based on laws or regulations that apply to our business. Where possible, we aim to anonymize the information or remove unnecessary identifiers from records that we may need to keep for periods beyond the original retention period. Once your personal data is no longer necessary, we delete or anonymize it as soon as possible.

Contact Information

Should you have questions or concerns about this policy or our privacy practices, please contact us via email at scsoumu@sda.shintoa.co.jp or by post to our address described above.

Update of this policy

We may update this policy at from time to time. We reserve the right to modify, add or remove portions of this policy. If we decide to change this policy, we will post an alert on our website.

This policy was last updated on January 1^st, 2025.